It's crucial to include your contact details in your email invoices. Perhaps you don't accept Discover or American Express if so, you must ensure that this is clearly stated. You need to include which payment methods you accept in your email invoice so that your customers know how they can pay. A client must know how much their payment is, so be sure that you include the amount due on every invoice. The amount due must be included on invoice emails, and it's nearly as important as the due date, if not more so. It's always necessary to provide a due date on any invoice, no matter the circumstances. Not including a due date can also cause clients to delay their payments. No invoice is complete without a due date because a client won't know when to send their payment without one. This makes the invoice clear, minimizing the risk of misunderstandings. When sending an email invoice, you want to be sure that you provide a detailed list of products or services rendered so your client knows what they're being billed for. Detailed list of products or services rendered This ID can consist of a number, letters, or a combination of both. Invoice ID numbers help to identify a specific invoice, allowing you to keep them properly filed. Invoice IDĪn invoice ID is essential to include on an email invoice, primarily for your own records. Your customers need to know how to contact you and where to send their payment.

Including your contact information in invoice emails is as important, if not more so, than including your company's brand information. This is an excellent opportunity to help people become familiar with your brand so that it becomes well-known and recognizable. It's a good idea to ensure your email invoice contains your branding. However, a few of the most common are: Business branding There are many elements you can include in invoice email templates. If you have any questions, don’t hesitate to contact one of our customer service representatives. Please let us know when we can expect to receive this payment. The payment is currently overdue by days. We have yet to receive payment for invoice, which was originally due on. Subject line: Overdue payment for invoice Sender name and email signature Overdue invoice email template Please let us know if you have any questions about this invoice or its due date. See the invoice attached to this email for more information. I'm contacting you in regards to invoice for.

Subject line: Payment request for invoice Sender name and email signature Follow-up invoice email template If you have any questions, don't hesitate to reach out via at. If you use these templates to send out email invoices, all you need to do is fill in the relevant fields with the necessary information and attach a PDF document of the invoice. Below, we'll provide templates for three types of invoice emails: standard, follow-up, and overdue. Templates make it easy to create a professional and appropriate email invoice quickly.

This makes it easy for the customer to know why they're being billed and when they need to pay the invoice. An invoice also contains other pertinent information, such as the date on which the services were provided or the products shipped. The invoice breaks down exactly what a person is being billed for and why. What is an invoice email?Īn invoice email contains an official 'bill' for products or services and is sent to a customer via email rather than traditional postal mail. This way, you can create and send the best and most professional email invoices possible. Here's a complete overview of email invoice templates, tips, and how to send an invoice through email. However, there are many digital marketing templates available that can make switching to digital invoices easy. You might initially be hesitant if you've never submitted an email invoice. Another advantage of sending email invoices is that you can save on space since you don't need to store paper or have a fax machine or printer. You can also be sure that it's received by the person in charge of managing invoices. With email, you can rest assured that it'll arrive quickly and securely. There's no need to worry about a mailed invoice getting lost or damaged. One definite benefit of switching from conventional invoices to email is that they're much faster. There are many benefits to sending email invoices besides saving your company money. Many companies are used to sending important mail the traditional way, but more and more companies are switching to digital methods of communication, and you should too. One way you can save money for your business is by sending invoices via email rather than through the United States Postal Service. If you're a business owner, chances are you're always attempting to find new ways to save money, as every company's goal is to earn (and save) as much as possible.

Sample invoice for services rendered